Session Beginning and Ending Dates
Some courses are offered in an intensive format with starting and ending dates as published. Final examinations will be given during the last schedule class meeting of all courses unless otherwise stated by instructor.
Spring term begins on Monday, January 12.
Spring term ends: Monday, May 4.
January 16 Last day to submit independent study proposals. Student should be aware that some academic departments have earlier submission deadlines. The Holt School will defer to the departmental deadline in such cases. May 9 Spring Term Graduation Date - Commencement Ceremony/10:00 a.m.
No Classes on these dates.
January 19 Martin Luther King Holiday
March 1-8 Spring Break
Fox Day Note: Holt School classes will meet as scheduled on the date identified to be Fox Day, but will be adjusted to accommodate a Holt Hour picnic from 6:00 - 7:15 p.m. on the Mills lawn. Early classes will meet 4:00 - 6:00 p.m. and later classes 7:15 - 9:15 p.m.
Refund and Withdrawal Policies and Deadlines
Withdrawal deadlines are strictly enforced by the Hamilton Holt School. Tuition refunds for withdrawals after the stated deadline will not be granted for:
- change in job assignment (duties, hours, travel, etc.)
- change in financial aid status and/or eligibility if not reported in writing to the Holt Office by the end of the first week of classes
- lack of prerequisite knowledge or coursework
- personal or family crisis or illness
- relocation out of the area
- temporary duty assignment or transfer by the military
Withdrawal exceptions are extremely rare and may be granted only by the Student Appeals Committee.
Withdrawal and refund deadlines will differ for courses offered on an intensive format. Generally, 50% for withdrawal before the second scheduled class meeting.
Tuition is due by 5:00 p.m. on January 12 or at the time of registration for those registering after January 12.
All withdrawals must be submitted in writing to the Holt School Office. Tuition credit is first applied to existing unpaid balance. No refunds after published dates.
Refund Schedule (full term courses only)
Before Classes Begin
(Before first published meeting date) 100% refund
75% January 12-20
50% January 21-27
25% January 28-February 3
Withdrawal without Academic Penalty Deadline
March 20, 2013
Deadline for withdrawal from intensive courses is the Monday following the mid-point class meeting. Withdrawals must be submitted in writing to the Holt School Office.
Course and Instructor Evaluations (CIE)
Course and Instructor Evaluations are collected online via FoxLink. Students will be reminded of the dates to complete the form via their Rollins email*. Student participation in the online evaluation process is crucial to the validity and usefulness of this system. During the evaluation period, if you have not completed all of your course/instructor evaluations you will receive email (sent to your Rollins account*) every day until all of your evaluations are complete.
Penalty: There will be a penalty for students who fail to complete all evaluations before the published deadlines. In such cases, students will be blocked from access to online grade viewing for a period of two weeks after end term grades are posted. No paper grades or transcripts will be released for this period of time. Grades for all spring term courses are due on May 14.
Exclusions: Some courses such as applied music, internships, and independent study have been excluded from the evaluation process.
Evaluation Dates: The CIE will be activated for student input on the following dates (tentative):
8:00 a.m. on April 9 through 10:00 p.m. on April 28.
*Rollins e-mail is our official means of communication. Students, faculty and staff are expected to check it on a regular basis.
Grades due from instructors:
Noon on May 6 - Graduating seniors - 9 am
Noon on May 12 - All other students - 9 am
Grades available for student view:
Graduating seniors - May 9 at Noon (degree will not show at this time)
All other students - May 14 at Noon
All students will receive email notification when the end of term grading process is complete.
Note to students: Grades are posted as they are received and grade point averages and academic standing will not be accurate until after administrative processes are complete - usually three or four days after the due date. The dean and president list confirmation process may take up to ten days following the grade submission deadline. The status reflected in FoxLink and on student records is subject to change during this time. Students who complete all course and instructor evaluations will be granted early (immediate) viewing privileges. Students who opt not to participate in the CIE process will be able to view grades ten days after final posting period.
Grades are not mailed to students. Students may view grades through FoxLink as they are received and posted in the Holt School Office. Unofficial grade reports and transcripts may be downloaded directly from FoxLink. Official transcript copies may be requested in writing from the Holt School Office for a nominal fee.