General Policies and Information

Course Syllabi 

Syllabi are posted on the Holt website each term to assist students with enrollment decisions during the registration periods. The preferred deadline is one week prior to senior advising. Syllabi are submitted each term to Executive Assistant Laura Wentworth via e-mail attachment in .doc, .pdf, or .html format to The syllabus should include the following information:     

 -    Course Description 

 -    Academic Honor Code and Disability Services Statement  

 -    Course Objectives 

 -    Evaluation Method for Grading Purposes

 -    Make-up Test Policy

 -    Withdrawal without Academic Penalty Date

 -    *Required Textbook

 -    Contact Phone Number (Other than Holt School)

 -    Class Schedule (including Test Dates) 

 -    Meeting Times


*Per Higher Education Opportunity Act (HEOA) guidelines, all instructors must include the texbook's ISBN and retail price. If the ISBN is not known, then the known author, title, publisher, and copyright date information must be included on the syllabus. For more information on the Higher Education Opportunity Act, please click here.


Course Meeting Time 

Regular evening classes in the fall and spring terms meet for two hours and forty minutes with a break of fifteen minutes included. Summer term hours for the six-week courses meet twice per week for three hours and twenty-five minutes. Weekend options are available in all terms.

Classes are not to be dismissed early. Course credit is based on the amount of scheduled “contact” or “meeting” times per semester. A total of 40 contact hours is required per semester for 4-credit-hour courses.

Faculty who miss a class for any reason – illness, professional obligations, personal emergency – must arrange to have a substitute meet the class or schedule a make-up session later in the semester. Additionally, faculty are required to notify the Holt School Office of the absence and the name of the substitute instructor who will be teaching the class.


Availability Outside of Class 

Adjunct faculty are not required to schedule office hours, but should arrange meeting opportunities with students (preferably before class). A location within the Holt Office may be used if the classroom is unavailable. Full-time faculty are expected to keep posted office hours each term.


Class Rosters 

Faculty should access class rosters through FoxLink for the most current list of students enrolled in a course. Faculty will receive notifications to update their class roster(s) at the midterm and final grading periods and should report students who are attending, but do not appear on your class roster, or who appear on your roster but have never attended.


Registration and Wait Lists 

If a course reaches maximum capacity during registration, the Holt School Office will initiate a wait list. It is maintained on a first-come, first-serve basis, but major and graduation status are taken into consideration in placing students into openings in a closed course. The Holt School Office oversees and maintains the wait list. Faculty should refer inquiries from students to the Holt School Office. (Holt staff do not refer students to contact faculty for overrides.)
Wait-listed students will appear on the first class roster with a status of WL. Such students are not appropriately registered for the course and should be referred back to the Holt Office without promise of admission into the course.

If a faculty member should agree to admit someone out of sequence into a closed course, it is expected that all of the wait-listed students appearing ahead will be admitted.


Student Attendance 

It is recommended that each course syllabus include an attendance policy. Students who do not regularly attend classes may not be forced to withdraw, but may be penalized academically according to the published policy.

It is the responsibility of the student to withdraw in writing to the Holt School Office within published withdrawal periods. Faculty are under no obligation to do so but may, at the mid-term period, withdraw students with exceptional circumstances. A “Class List Update Form” will be included with the mid-term class roster.

Faculty should monitor student attendance. A student’s last date of attendance is necessary for Rollins to fulfill its reporting obligations to lenders and federal agencies. Faculty may be requested to provide this date, and the institution may be held financially responsible if this information is not available.


Independent Study 

There are two types of independent study in the Holt School: research and internship. Students who have completed fewer than 30 semester hours at Rollins are not eligible for independent study.

Student Research Projects – A student’s supervised research study requires sponsorship and the approval of the faculty member’s department chair. The proposal form represents a contract between the faculty sponsor and the student. The Holt School Office will not process incomplete forms. Compensation for faculty sponsors is included with the final pay for the term.

Academic Internships – Academic internships are overseen through student participation in INT 395 Holt School Internship. Separate faculty sponsors are not required, but the approval of the department chair is required if the student requests permission for the internship to satisfy major/minor requirements. Internship guidelines are available online at 

Off-Campus Events or Travel:  Faculty members must collect a signed “Consent for Off-Campus Travel” form from each student participating in off-campus events or travel offered as a component of an academic course. Forms are available at The signed form must be submitted to the Holt Office PRIOR to the date of the event or travel.



Adjunct salaries are paid at the end of each month during the course of the term. Full-time faculty members teaching in the Holt School on an overload basis will receive payment for Holt courses included with their regular salary. The Holt School normally requires a minimum enrollment of eight (8) students to avoid cancellation. In the event enrollments drop below the minimum expectation, the Holt School may cancel the course or, possibly, offer a pro-rated compensation amount.

Teaching appointments are dependent upon student demand and course/scheduling needs within academic departments. Appointments are offered on a term-by-term basis. Adjunct faculty may teach no more than five courses per academic year (fall through the subsequent summer) and no more than two courses per academic term.



The Holt School does not provide honoraria for guest lecturers, except as extraordinary circumstances warrant. Instructors who wish to pursue this option must contact the Holt School Dean well in advance.


Tuition Discount 

Adjunct faculty who are currently under contract in any academic program, or have taught a course within one full year prior to the first day of class, their legal spouses living under the same roof, and their dependent children (as defined in Section 152 of the Internal Revenue Code) are entitled to a 20 percent tuition discount on Holt School undergraduate tuition costs. The discount does not apply to audited courses or music lessons.


Institutional Policy Regarding Amorous Relations with Students 

As an educational institution, Rollins College strives to maintain for its students an environment of safety, trust, and mutual respect.  As part of its ongoing efforts to maintain a safe learning, living, working and social environment, Rollins prohibits and will not tolerate discrimination, harassment or any mistreatment of students, faculty or staff.

While Rollins recognizes that "consensual" amorous or romantic relationships between faculty or staff members and students do not constitute sexual harassment, it also recognizes that such relationships may end unhappily or become conflicted and result in charges of sexual harassment, or even physical or psychological abuse. In such cases, the College has a legal duty to respond to and investigate these charges in the same manner as charges arising in any other context.

Further, some courts reviewing such claims have held that faculty and student relations are inherently unequal because faculty members have, or are perceived to have, authority or control over students. Thus, in  relationships that are inherently unequal, the existence of consent may not insulate an individual or the College from liability if charges of sexual harassment are filed.

Accordingly, all faculty/staff are discouraged from engaging in romantic or amorous relationships with students and are expressly prohibited from engaging in such relationships in circumstances in which they exercise power or influence over a student.  Faculty and staff who violate this policy will be subject to the disciplinary procedures of the institution, including possible termination.