Executive Committee

The Executive Committee is formed by the President and Vice President/Secretary of the Arts and Sciences faculty along with the President of the Student Government Association, the Chairs of the four standing committees, and the President, Provost, and Dean of Arts and Sciences as non-voting members.  The role of the Executive Committee is described in Faculty Handbook Section V: Bylaws of the College of Arts & Sciences.  This page excerpts portions of those documents that pertain to the Executive Committee.  Click Here for the 2013-2014 Executive Committee Minutes.

 

Bylaws of Arts & Sciences

The Executive Committee is referred to in the Bylaws in several places as follows.

 

Article III: Officers of the Faculty of Arts and Sciences

Section 1. The President of the Faculty of Arts and Sciences

The Faculty of Arts and Sciences shall elect a President who shall serve as its Executive Officer. The President of the Faculty of Arts and Sciences shall call and preside at meetings of the Faculty of Arts and Sciences and the Executive Committee of the Faculty and shall call for the initial meetings of the Standing Committees. The President of the Faculty of Arts and Sciences represents the Arts and Sciences faculty to the Administration and to the Board of Trustees, serves on the Executive Council of the Rollins College Faculty, and shall be a tenured member of the Arts and Sciences faculty. The standing Committee chairs shall submit an annual report to the President of the Faculty on or before May 30 of each academic year.  The President of the Faculty shall, on or before June 15 of each academic year, forward to the Faculty, the Provost, and the Dean of Arts and Sciences a copy of all amendments to these bylaws which have been approved by the Faculty of the College of Arts and Sciences in accordance with these bylaws.  The President of the Faculty receives two courses of release time each year of service.

Section 2. The Vice President/Secretary of the Faculty of Arts and Sciences

The Faculty shall elect from its membership the Vice President/Secretary of the Faculty of Arts and Sciences. The Vice President/Secretary of the Faculty of Arts and Sciences shall be a tenured member of the Arts and Sciences faculty and shall compile and distribute the agendas and minutes of meetings of the Arts and Sciences faculty and the Executive Committee of the Faculty. In the absence of the President of the Faculty of Arts and Sciences, the Vice President/Secretary shall preside over Arts and Sciences faculty meetings and meetings of the Executive Committee.

Section 3. Terms of Office

The term of office of the President of the Faculty of Arts and Sciences shall be for two years, normally beginning on June 1. The President of the faculty may not serve more than two consecutive terms. The term of office of the Vice President/Secretary of the Faculty of Arts and Sciences shall be for two years.

Section 4. Election of the President and Vice President/Secretary of the Faculty of Arts and Sciences

The Executive Committee of the Faculty shall nominate at least two candidates for the offices of President of the Faculty of Arts and Sciences and Vice President/Secretary of the Faculty of Arts and Sciences. The slate shall be published at least ten days prior to the election meeting. The election of the President of the Faculty of Arts and Sciences and the Vice President/Secretary of the Faculty of Arts and Sciences shall be from this list of nominees and from any additional nominations made from the floor of the faculty meeting. All nominations require the prior consent of the nominee.

Section 6. Unexpired Terms of Office

Should a vacancy occur, the position of President of the Faculty of Arts and Sciences or Vice President/Secretary of the Faculty of Arts and Sciences shall be filled for the unexpired term by faculty election, as defined in Section 4 of Article III of these bylaws. The Executive Committee of the Faculty shall prepare nominations for a special meeting of the College faculty to achieve this end.

Article IV: Meetings of the Faculty of Arts and Sciences

Section 3. Calling of Meetings

The primary authority to convene faculty meetings resides in the President of the Faculty of Arts and Sciences. Upon presentation to the President of the Faculty of Arts and Sciences or to the Executive Committee of the Faculty of a petition requesting a special meeting of the Arts and Sciences faculty, and that it is signed by one third of the faculty members required for a quorum, or one-third of the student body of Arts and Sciences, or the Hamilton Holt School, the President of the Faculty of Arts and Sciences or the Executive Committee shall call the requested meeting. The meeting normally shall take place within seven workdays of receipt of the petition. 

Section 6. Rules to Order

Robert's Rules of Order, when not in conflict with these bylaws, shall be used as authority for the conduct of meetings of the Faculty of Arts and Sciences. The faculty shall be served by a parliamentarian, who shall be appointed for a two-year term by the Executive Committee of the Faculty from among the voting membership of the Faculty of Arts and Sciences. The records of the faculty's deliberations and minutes shall be open for inspection. 

Article V: Governance Structure

Section 1. Governance Structure

The Faculty of Arts and Sciences has delegated certain of its responsibilities to the Executive Committee of the Faculty and to four standing committees. These bodies shall act on behalf of and report to the Faculty of Arts and Sciences. The normal legislative process is from committee to Executive Committee to the Faculty. Service on standing committees is a professional duty of any faculty member selected.

Section 2. Elections

At-large faculty representatives shall be elected to the standing committees at the regular faculty meeting in March. The Executive Committee of the Faculty prepares at-large nominations and publishes the slate at least ten days prior to election, but additional nominations may be tendered from the floor. Divisional representatives to all committees with divisional representation shall be nominated and elected from within the divisions during the month of March, under procedures agreed upon by the members of the respective divisions. All nominations require prior consent.

Section 3. Vacancies

Should unforeseen at-large vacancies occur, the Executive Committee of the Faculty nominates a replacement at least ten days prior to approval by the Faculty of Arts and Sciences. Such elections may be accomplished by mailed ballot or during a special meeting of the faculty. Should unforeseen divisional vacancies occur, replacements shall be nominated and elected from within the divisions under procedures agreed upon by the members of the respective divisions. A majority of the electoral unit represented by any faculty committee member may recall the representative at any time. 

Article VI: The Arts and Sciences Executive Committee

Section 1. Membership

The voting membership of the Executive Committee of the Faculty shall consist of the President of the Faculty of Arts and Sciences, the Vice President/Secretary of the Faculty of Arts and Sciences, the President of the Student Government Association, and the four chairs of the standing committees. The non-voting membership shall consist of the President and the Provost of the College and the Dean of  Arts and Sciences.

Section 2. Responsibilities and Duties

The Executive Committee convenes and sets the agenda for the Faculty of Arts and Sciences, refers business to the appropriate committees, reviews proposed committee legislation, brings such legislation to the Faculty, acts on it (subject to their review) or returns it to committee, interprets the authority of standing committees as set forth in the Bylaws, prepares at-large faculty nominations to fill committee vacancies, interprets these Bylaws, reviews them annually, proposes any changes in them to the Arts and Sciences faculty, and acts for the faculty when a quorum cannot be assembled. Minutes of the Executive Committee shall be published and distributed to the entire College community in a timely fashion. 

Article VIII: Faculty Evaluations

D.   Procedures for Evaluation of Candidacy for Tenure and Promotion

Section 6. Faculty Evaluation Committee Structure and Evaluation

The Faculty Evaluation Committee consists of five tenured faculty members each with the rank of Professor serving staggered terms of three years, and one alternate (serving a term of one year), to serve when a regular member is excused from an evaluation. These faculty members are appointed by the Executive Committee, with some consideration given to academic diversity, and ratified by the faculty.  Members of the Faculty Evaluation Committee receive one course-released time every year they serve on the committee.