Submitting an Event - Rollins College
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Submit an Event

Step 1: Book a Room

The Office of Scheduling and Event Services asks that you request space at least 10 days prior to the date of the event. To reserve space for an event, please use the online form.

Please note that space needed within a short period of time (two or three days) should be requested via telephone by calling x2576. However, resources/services such as tables and chairs, a-v, easels, etc. cannot be guaranteed on late notices.

Please do not call the Facilities Department or submit a Facilities Work Order via the web for a scheduled event. Requests to support events need to be processed through the Office of Scheduling and Event Services as part of the event. It is imperative that all supporting units of the College be given 72 to 96 hours (three to four days) notice to adequately support an event.

For more information, visit the events scheduling procedures page.

Step 2: Promote an Event on the Calendar

After space has been confirmed complete the form to submit an event to the College's Calendar of Events.

Things to keep in mind:

-You must hit the submit button twice—the first time on the form and the second time on the preview of your submission. Note: The event will not actually be submitted until you hit submit on the Confirm Event Preview page.

-Your event can be viewed by the public, so make sure that you provide a detailed description of the event. Ideally, the calendar will be a one-stop shop for various audiences looking for an event to attend on campus, so the description should enable them to learn more about your event.

-You may include attachments, links, photos, and videos that are relevant to your event to enhance to the description.

-Avoid using all caps in any section of your posting.

If you have any questions or need to make changes to an event, please contact Jo Marie Hebeler in Marketing & Communications at: or extension 1520.